Attention all business owners! Do you know the 7 simple online tools which can improve your productivity?


If you are a small business owner, you know the story: there are simply not enough hours in the day, and with a limited budget, it can be difficult to invest in the all-singing all-dancing software that would improve your workflow.

Fortunately, in the age of the internet, there is a multitude of online tools that can make your life easier and your business more profitable as well as save you time. Even better, most of them are low cost.


1.    Google Apps
Google’s cloud-based range of office applications is the best thing since sliced bread. Google Docs, Sheets and Slides are a free alternative to Word, Excel and Powerpoint and you can store them all on Google Drive . They enable you to create and edit professional-looking documents and they are accessible from any device with an internet connection.
Gone are the days of having to print presentations or transfer them onto a memory stick and realise half-way through a meeting that “that” other document would also have been very useful. They are now all at the end of your fingertips.
Small businesses often rely on a network of freelancers for the odd task, and Google Apps facilitate collaborative work too: several people can work on the same document at the same time; all changes are tracked by author and any update is immediately live.
Google Calendar makes it easy to check your availability, as well as anybody’s you have access to, to set up meetings.

trelloaccountants2.    Trello
With Trello, you will have no excuse to not be organised! You can create To-Do lists, bring people into your projects and track their progress, and create virtual post-its. The board displays all your “cards” (lists) so that you can see everything with one glance.
It is also cloud-based so you can edit / add / update information on the go, and the changes are live instantly, making it a great collaborative tool.

XeroAccountants3.    Xero
Xero would have to have a special place in our hearts, being an accounting software.
A user-friendly and powerful cloud application, Xero allows you to manage your finances wherever you are. If you woke up in the middle of the night wondering whether you paid “that” invoice, you just have to reach for your mobile and you have it all: bank balances, client invoices, bills and expenses, available with just a tap.

4.    Buffer
We all know how important social media are to engage with customers, promote your brand and generally market your business. Unfortunately, adding new posts never seems to make it to the top of the list, does it? There’s Twitter, Facebook, Pinterest, LinkedIn, Google+, Instagram, Flicker, and many, many more! Who has time to update them all? Well, Buffer is the answer.
A management platform, it allows you to manage all your social media accounts in one place and publish across all of them in one go, saving you a lot of time.

5.    Evernote
Evernote is another clever tool to get yourself organised. You can set up task lists and deadlines; work collaboratively and exchange ideas in an IM-like way as well as attaching documents.
It is particularly useful as it syncs documents, conversations and to-do lists instantly across your devices so you can start working on your computer at the office, and continue on your tablet without missing a beat.

insightlyaccountants6.    Insightly
Insightly is a CRM (Customer Relationship Management) application to keep your customer at the heart of your business.
You can store all your contacts in one place, from prospects, qualified leads, active customers, suppliers and outsourcers. You can also set tasks, deadlines, manage projects or events and monitor their progress with the built-in calendar feature.
In addition, it is integrated with MailChimp which enables you to run email marketing campaigns easily.
Zoho, Basecrm and Capsule are all worthwhile alternatives.


7.    DocuSign
DocuSign provides electronic signature technology to facilitate the exchange of contracts and signed documents over the internet. Say goodbye to paper.
The documents to be signed are sent to your chosen recipients and you can even specify in which order signatures should happen. Naturally, such documents are usually confidential, or very valuable, and they are encrypted for safety. DocuSign also keeps a complete audit trail.
DocuSign eSignatures are recognised and legally binding worldwide and in use in 188 countries so far. A free alternative is Adobe Echosign.


The future of business is digital, and it is good news as it brings greater flexibility, higher productivity and more opportunities, and we are confident that these tools will help you make the most of your resources, financial, staff and time.

If you are looking for accountants in Auckland, contact us on (09) 282 3620 and let us give you the tools for you to concentrate on doing what you do best, running your business.

Want to know more? Refer to our Contact page to request a meeting.